Tô Minh Xuân

Tô Minh Xuân

Senior Human Resources Specialist

Pairing a legal education with hands-on HR operations to advise leadership on labor cost, compliance risk, and retention — making sure every HR decision holds up under the law, not just the process.

0344 074 304tominhxuan67@gmail.comHo Chi Minh CityFacebook

Date of birth: March 9, 2001 · Address: Hòa Lân 2 Residential Group, Thuận Giao Ward, Ho Chi Minh City · Nationality: Vietnam

About

HR professional with 5+ years covering the full HR lifecycle — compensation & benefits, recruitment, social insurance, personal income tax, labor law compliance, and labor relations — in manufacturing environments of up to 5,000+ workers. Skilled at running high-volume recruitment, ensuring legal compliance, and turning payroll/HR data into decisions leadership can act on. Targeting a Senior HR Specialist role with a path toward HR management.

Key Achievements

  • Managed the full monthly payroll cycle for 500+ production workers, paid accurately and on time, in full compliance with the Labor Code.
  • Led high-volume recruitment at a 5,000+ worker factory, screening 50–60 candidates a day at peak; cut hiring time by roughly 30% through multi-channel sourcing. (Estimate)
  • Improved labor-cost visibility through payroll-fund analysis and periodic advisory reports to the Board of Directors.
  • Maintained audit-ready HR records, supporting BSCI and C-TPAT factory audits with no major non-conformances. (Estimate)

Core Competencies

HR OperationsCompensation & BenefitsRecruitmentSocial InsurancePersonal Income TaxLabor LawLabor RelationsPerformance & KPI ReviewHR AnalyticsWorkforce PlanningPolicy DevelopmentHRIS / ERPAudit ReadinessContractor Management

Tools & Software

  • Microsoft Office (Advanced Excel)
  • HR Reporting & Dashboards
  • HRIS / ERP Systems
  • Power BI (Basic)
  • AI-assisted Tools

Languages

  • Vietnamese — Native
  • Chinese — HSK 3 – Intermediate
  • English — Working proficiency

Core Skills

  • Systems Thinking
  • Advisory & Risk Management
  • Communication & Negotiation
  • Time Management
  • Problem Solving
  • Stakeholder Management

Work Experience

General Administration – HR Specialist

Mai Co Co., Ltd. · Manufacturing · 500+ employees

04/2022 – 04/2026

Owned payroll, recruitment, insurance, tax, and labor compliance end-to-end for a 500+ worker factory; primary advisor to the Board of Directors on HR cost and compliance risk.

Compensation & Benefits

  • Managed the full timekeeping and payroll cycle for 500+ permanent and seasonal workers, ensuring accuracy and on-time payment.
  • Ran quarterly performance reviews as the basis for performance-based pay adjustments and resolved all pay-related queries.
  • Analyzed the payroll fund and advised the Board of Directors on labor-cost optimization through periodic reporting.

Recruitment & Training

  • Built a multi-channel recruitment strategy for workers and staff (banners, flyers, staffing agencies, internal referrals, website, social media, job centers).
  • Delivered onboarding training on company rules and policies for new hires.
  • Managed labor contracts and appendices, periodic renewal reviews, and monthly/quarterly reward programs.

Social Insurance & Benefits

  • Handled monthly social insurance registration changes (additions/removals/adjustments) and payments.
  • Guided employees through VSSID procedures, book consolidation, and sickness, maternity, retirement, and death benefit claims.

Compliance & Labor Relations

  • Contributed to drafting internal labor rules, the collective labor agreement, and the salary scale.
  • Applied the Labor Code to handle violations and disputes, and prepared labor usage reports.
  • Drafted advisory documents for leadership and tracked updates to labor, wage, and insurance regulations.

Personal Income Tax & Operations

  • Registered tax codes, declared dependents, and updated family deduction status within payroll.
  • Prepared factory audit records (BSCI, C-TPAT); processed work permits, visas, and temporary residence for foreign workers.
  • Managed subcontractors (security, canteen) and organized team-building and internal events.

Recruitment Officer

Vision International Co., Ltd. · Manufacturing · 5,000+ employees

03/2021 – 02/2022

High-volume recruiter at a 5,000+ worker factory, responsible for planning, screening, and onboarding at large scale.

  • Planned and allocated recruitment targets based on each department's production needs.
  • Screened, interviewed, and vetted candidate applications — up to 50–60 a day at peak.
  • Entered and maintained HR data in the company's ERP system and prepared recruitment reports.
  • Advised leadership on ways to improve recruitment throughput and worker retention.

Areas of Expertise

Compensation, Benefits & Personal Income Tax

Built and ran end-to-end timekeeping, payroll, and personal income tax processes for a workforce of several hundred; analyzed the payroll fund to support Board-level decisions.

Bộ luật Lao động 2019Nghị định 145/2020/NĐ-CP

Recruitment & Training

Ran multi-channel, high-volume recruitment at factories with thousands of workers; delivered onboarding training and managed labor contracts across the employee lifecycle.

Bộ luật Lao động 2019

Social Insurance & Benefits

Handled monthly social insurance registration changes, guided VSSID procedures, and processed sickness, maternity, retirement, and death benefit claims for employees.

Compliance & Labor Relations

Drafted internal labor rules, the collective labor agreement, and the salary scale; handled violations and labor disputes in line with legal procedure.

Bộ luật Lao động 2019Nghị định 145/2020/NĐ-CP

Records, Safety & Contractor Management

Kept HR records audit-ready (BSCI, C-TPAT); managed subcontractors (security, canteen) and on-site safety requirements.

Nghị định 30/2020/NĐ-CPNghị định 13/2023/NĐ-CPLuật Phòng cháy chữa cháy 55/2024/QH15

Education & Certificates

  • Bachelor of Laws — Thu Dau Mot University 01/2023 – 06/2026
  • Intermediate Diploma in Accounting — Binh Duong Intermediate School of Economics 10/2019 – 12/2021
  • Modern HR Management — Certificate 2023
  • HSK 3 Certificate – Chinese — Certificate 2021

Activities & Community

Inspection Committee Member — Mai Co Trade Union Chapter 07/2024 – 04/2028

  • Monitored compliance with the Trade Union Charter and audited union finances.
  • Resolved member complaints and inquiries, strengthening harmonious labor relations.

Featured Projects

[PROJECT NAME]

[SHORT DESCRIPTION OF A FEATURED PROJECT/INITIATIVE — e.g., a process you built yourself, a self-made tool/dashboard, an improvement you rolled out. This section is what sets you apart from a typical HR resume.]

Contact

tominhxuan67@gmail.com · 0344 074 304 · Ho Chi Minh City · Facebook

Reference details available upon request.